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If I had the time...


Data Dud
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..I could probably solve this issue myself , but at 68 yo I may be better off asking for help. I'm looking for a way of calculating month to date and year to date volunteer hours. I want to be able to keep a running tally on hours performed by our police dept volunteers. Whatever help you can render will certainly be appreciated.

 

Thanks,

 

Data Dud

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I will tell you how I do this so it remains understandable as you go along. For records added that involve a field named "Date" - like adding the number of hours volunteer hours by date - I create two additional calculated fields in each of the records that keep track of hours worked ---> MonthYear [=MonthName (Date) & " " & Year (Date) ] and Year [ Year (Date) ].

 

2) Next make a summary field to total the HoursWorked - you may already have this done.

 

3) Now you need two global fields: MonthName and Year. Create a value list for both (month names and years you want to track the information looking back, forward or both).

 

4) At this point you need to decide - based upon how many volunteers you have - whether to used scripted finds for each person (for "Bob Smith" in December 2012 and also all of 2012) or the more elegant way of using portals designated to each person. I see you are using FMP9 so you won't have filtered portals available to use, but it is still possible to use portals, just a little harder.

 

Edit: If you opt for the portals let me know - the portals would give your data a "dashboard" look. But the are a couple of calculated fields you will need to add to make the portals more informative.

Edited by Techphan
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Thank you so much for taking the time to reply. At this moment I have a Dell tech in the house replacing m/b, p/s & Pwr on switch in my pc. Hopefully this evening I will be able to try your solutions - hopefully I have not lost the 6 hrs invested in the new DB. DD

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I was at TGO last winter, if I was there now I could help you in person. Techphan has offered good advice. Come back here with your thoughts on how it's working for you. Lots of good people here.

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Thank you so much for taking the time to reply. At this moment I have a Dell tech in the house replacing m/b, p/s & Pwr on switch in my pc. Hopefully this evening I will be able to try your solutions - hopefully I have not lost the 6 hrs invested in the new DB. DD

 

Sunshein,

 

Thanks for your reply. I volunteer with the local PD and also the Sheriff - I know many fine folks out at TGO who work as volunteers through the two L/E agencies. You must be a snowbird - we could use you when in town...

 

Dell just replaced (in two weeks) the second M/B & Power Supply in my pc - all works okay now but the cooling fan is now so noisey I can't focus on my DB, so I guess the tech is coming out tomorrow to replace the fan. Dell customer service is much better than it used to be - however there diagnostic skills are simply "replace it all" and see if that fixes it. Oh well, the extended warranty has now paid off... DD

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I will tell you how I do this so it remains understandable as you go along. For records added that involve a field named "Date" - like adding the number of hours volunteer hours by date - I create two additional calculated fields in each of the records that keep track of hours worked ---> MonthYear [=MonthName (Date) & " " & Year (Date) ] and Year [ Year (Date) ].

 

2) Next make a summary field to total the HoursWorked - you may already have this done.

 

3) Now you need two global fields: MonthName and Year. Create a value list for both (month names and years you want to track the information looking back, forward or both).

 

4) At this point you need to decide - based upon how many volunteers you have - whether to used scripted finds for each person (for "Bob Smith" in December 2012 and also all of 2012) or the more elegant way of using portals designated to each person. I see you are using FMP9 so you won't have filtered portals available to use, but it is still possible to use portals, just a little harder.

 

Edit: If you opt for the portals let me know - the portals would give your data a "dashboard" look. But the are a couple of calculated fields you will need to add to make the portals more informative.

 

Okay I'm back into working with the db and forgive my ignorance, but I'm not understanding how a global field works with a value list. If the field is set to global, how can I take values from the value list? When I try and change the year a msg is displayed that the field is not modifyable. BTW, I'm actually working in FM8 - not 9 if that makes any difference. If you can give me a screenshot of what I should have that may help this ole timer.

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